PROGRAM'S BACKGROUND

In order to remain competent in the workplace administrators, office managers and secretaries need to be equipped with the relevant knowledge and skills. This one week training course identifies and examines the key components of the role and within each element builds up a range of approaches and techniques for operating an efficient office or support team. These elements include: interpersonal skills, communication, organizational and time management competencies.

To excel as an Office Manager, Administrator or Secretary you need to perfect your interpersonal and behavioral skills, to ensure you stay in control and on top of every one of your responsibilities. In this program you will learn how to:

›       Prioritize your daily responsibilities to achieve maximum output

›       Streamline your work practices and office environment

›       Communicate effectively and assertively at all levels

›       Understand yourself and others thereby improving interactions and relationships

›       Use techniques to help you think creatively, solve problems, plan, and make decisions

PROGRAM'S OBJECTIVES

This Program’s Attendees Will Be More Able To:

›       Learn how to prioritize and cope with multiple tasks

›       Learn how to think as a manager – planning, making decisions and solving problems

›       Learn how to improve their communication skills to enhance their relationships

›       Learn to manage your thoughts and feelings and improve self-confidence

›       Learn how to be assertive and therefore more effective in the workplace

›       Understand and develop intrapersonal and interpersonal skills

PROGRAM'S ATTENDEES

›       Administrative Professionals

›       Secretaries

›       Personal Assistants

›       Administrative Executives

PROGRAM'S OUTLINE

TAKING CONTROL OF YOUR WORK LIFE

›       Introductions – Getting to know each other

›       Understanding and clarifying purpose, vision and mission

›       External and internal customer service

›       The secret to working smarter rather than harder

›       Using high leverage activities to achieve more in less time

›       Controlling, prioritizing and organizing your work

›       Making a long term plan to create the best office in the company!

›       Streamlining your office systems

›       Getting your paperwork under control

›       Making your office user friendly and efficient

ESSENTIAL ADMINISTRATIVE SKILLS

›       Harnessing the power of the mind – through Mind Mapping Techniques

›       Right brain/left brain theory

›       Managing larger projects to meet deadlines

›       Planning skills – using a Gannt chart to chart work progress

›       Problem solving techniques

›       Becoming more proactive

›       Decision Making tools

›       Managing meetings effectively

›       Keeping minutes of a meetings

›       Working with more than one manager

VITAL COMMUNICATION SKILLS

›       Common communication mistakes

›       Different styles of communication

›       Communicating with Confidence

›       Learning to be more assertive

›       Win-win conflict resolution

›       The most effective way to say no

›       Understanding and using body language

›       Understanding gender differences in communication

›       Overcome biases and discomfort associated with exercising power

›       Understanding different personality types and how to deal with them

›       How to create an effective working relationship with any kind of boss

DEVELOPING AS A PROFESSIONAL

›       Listening skills – seeking to understand before being understood

›       The number one reason we don’t listen well

›       Creating a professional image

›       Leadership skills

›       Knowing and accepting yourself as a leader

›       Making things happen from anywhere in the organization

›       How to make presentations with confidence and power

›       Overcoming the fear of public speaking

›       Learn the essentials of planning a presentation

›       How to hold the attention of a group

›       Painless methods for giving corrective feedback

›       Best practices for delivering positive feedback

SELF-EMPOWERMENT & SELF-MANAGEMENT

›       Understanding the main causes of stress

›       How to build self-confidence and strength the ability to respond to difficult situations

›       How to relax and refresh the mind and body

›       The signs, symptoms, causes and triggers to stress

›       Why stress is a powerful messenger

›       How to break the vicious cycle of stressful thinking

›       The essential skills of emotional intelligence

›       Using emotional intelligence at work

›       Transforming fear and negativity and reactive-ness

›       Becoming a more proactive, responsible and self-aware person

›       Continuing Professional Development - where to go from here

ADDITIONAL DETAILS